Where your audio goes
In Offline mode on Pro, audio is transcribed on your PC; in cloud mode it's sent over the internet to be transcribed.
Your duties around client information depend on your jurisdiction and your firm's rules. Check them before you use any dictation tool for client work.
Why lawyers ask where dictation goes
Legal work generates enormous amounts of dictated content: client meeting notes, contract clauses, demand letters, court filings, deposition summaries.
Many voice tools send your audio over the internet to be transcribed. Whether that is acceptable for client work is a question for your firm and your professional rules.
On Pro, VoltType gives you a choice. In Offline mode, audio is transcribed on your PC. In cloud mode, it's sent over the internet to be transcribed. You can check what the app sends yourself.
How VoltType Works in a Legal Workflow
Dictate Into Any Legal Software
Works in Clio, MyCase, PracticePanther, iManage, Word, Outlook — any Windows app with a text field.
Offline mode on Pro
In Offline mode on Pro, audio is transcribed on your PC. In cloud mode, it's sent over the internet to be transcribed.
Custom legal vocabulary
On Pro, add your own words to a custom vocabulary: case citations, legal phrases, firm-specific terms, client names.
AI Formal Rewriting
Say "make this formal" after dictating — VoltType rewrites rough notes into professional legal prose in seconds.
Voice Commands for Legal Documents
VoltType includes voice commands for legal documents:
- "New paragraph" — structured document organization
- "New line" — list items and clause breaks
- "Scratch that" — undo the last dictated block without touching the keyboard
- "Make this formal" — AI rewrite to formal legal register
- "Make it shorter" — condense verbose dictation
- "Fix grammar" — correct spoken grammar for formal documents
- "Summarize" — condense long dictated notes
Compatible Legal Applications
VoltType operates at the Windows level and works in any application:
- Practice management — Clio, MyCase, Smokeball, PracticePanther, Filevine, iManage
- Document production — Microsoft Word, WordPerfect (yes — still used by many litigators)
- Email — Outlook, Gmail (web or desktop)
- Court filing portals — any web form in Chrome/Edge/Firefox
- Time tracking — any time-entry field in your billing software
Workflow: Dictating a Client Meeting Note
- Open your case management note in any app.
- Hold Ctrl+Space (or press Ctrl+Shift+D to start and stop) — the VoltType pill appears at the top of the screen.
- Dictate: "Client called at 3pm regarding the Smith lease dispute. She confirmed receipt of our demand letter dated June 28th. New paragraph. She would like to proceed with mediation before filing. New paragraph. Action items: schedule mediation for week of July 14th, prepare mediation brief by July 10th."
- VoltType transcribes, formats, and pastes the note into your active field.
- Say "make this formal" if you want the note rewritten into formal prose.
What VoltType does
Start dictating
Download VoltType for Windows. Offline mode is part of Pro; plans are on the pricing page.
Works in Word, Outlook, Clio, and every other Windows app.
Windows 10 / 11 · Start with 3,000 cloud words a month, no card
Frequently Asked Questions
Where does my audio go when I dictate client notes?
In Offline mode on Pro, audio is transcribed on your PC; in cloud mode it's sent over the internet to be transcribed. VoltType does not give legal advice: what your professional rules require depends on your jurisdiction, so check your bar's guidance or ask your firm.
Can I use VoltType for court filings?
Yes — VoltType works in any text field, including browser-based e-filing portals. Hold Ctrl+Space, dictate the content, and the text appears in the field. You retain full control to review and edit before submission.
Does VoltType work with WordPerfect?
Yes. VoltType injects text via Windows clipboard and keyboard simulation, which works in WordPerfect exactly as it does in Word.
How does the "formal" AI command work?
Say your dictation, then say "make this formal." VoltType rewrites the previous dictation block in a formal register. It produces a draft: read it before you use it. In cloud mode, your audio and the text you ask the AI to work on are sent over the internet to our server and to our cloud provider, Groq, in the United States, to be processed. In Offline mode on Pro, transcription and spoken commands run on your PC. Details are on How the AI works.
Can I configure the hotkey to avoid conflicts with case management shortcuts?
Partly. Holding Ctrl+Space to talk always works. The start/stop key can be changed: in Settings → Hotkey, choose Ctrl+Shift+D (the default), Ctrl+Alt+D, Ctrl+Shift+Space, F9 or F10.